|Administration & Instruction:||Additional Resources:|
Syllabi for all courses offered through the VCT program must be posted to the VCT website.
- A CLASS WILL NOT APPEAR IN THE VCT COURSE SCHEDULE UNLESS A SYLLABUS IS ATTACHED TO IT. If your course doesn't appear, students cannot reserve space in your course!
- Once a syllabus is attached to your course, it stays attached. In subsequent semesters when the same course is listed in the online VCT Course Schedule under your name, the most recent syllabus will be attached automatically. You may edit/update accordingly.
- If a current semester syllabus is not prepared, please enter your most recent syllabus and update as new information is available. There is a note to students at the top of the course syllabus page stating that the syllabus shown may not offer current assignment due dates, etc.
- Consider attaching the departmental master syllabus for your course with a note directing students to your website for the current instructional calendar. This will reduce editing time each subsequent semester you participate in VCT at ACC!
Instructions for Attaching / Editing a Syllabus:
You can copy and paste most file formats (e.g., Word, text, HTML) into the syllabus field. However, you cannot copy and paste Adobe Acrobat (PDF) files.
- Go to the VCT website at www.vct.org.
- Select "Instructors" on the menu. Enter your assigned VCT Username and Password when prompted.
- On the page titled "Instructors Syllabi: Attach and Edit" click the appropriate semester.
- On the page titled "VCT Instructors Page" the ACC course numbers, titles, and section/synonym numbers for the new semester in the VCT Course Schedule will be displayed.
- Click "Attach/Edit" in the "Action" column for your course. Be sure to check for the correct synonym number. There may be more than one section of a course offered over the summer semester.
- Copy and paste your syllabus into the syllabus field presented. You may edit/update the syllabus online using the editing tools given. Click "Save" at the bottom of the page.
You may revise, edit, or update a syllabus at any time. Simply return to the "Instructors" page and follow the steps again.
Hyperlinks Within a Syllabus:
If you copy your syllabus from an online webpage, the links will most likely not remain LIVE when pasted into the Editor. To make the links live in an online syllabus, follow these steps:
- Copy the entire link (or highlight the URL) to be made live. You must include the http:// at the beginning of the URL (e.g., http://www.cnn.com). If the text you are highlighting over in your syllabus does not include the http:// you must type that preceding the rest of the URL. (See #3 below.)
- Click the chain link icon in the online Editor. If you run your mouse over the icon it will read, "Insert/Edit link."
- Paste the URL into the box titled, "Link URL." If your URL does not contain http:// you must type that before the rest of the URL.
- It is recommended that you select "Open link in a new window" from the "Target" drop down menu.
- The title field is what viewers will read when they mouse over the link. If you leave this field blank, viewers will not see words describing the link when they mouse over it.
- To stop a link from being live, simply highlight over the link and click the broken chain link.
Tips & Tricks for Working with the Online Editor:
The Editor for pasting your syllabus is very basic. Pasting simple text is usually not a problem, but if you attempt to paste complex tables or images, it will not accept them, or if it does, it usually creates problems with the rest of your text.
If you have a small, basic table you would like to use in your syllabus, one possibility is to use the table feature (click the table icon with the pencil) in the online Editor itself. When you run your mouse over the icon it reads, "Inserts a new table." For more complex tables or images, try converting your table or image into an HTML or PDF file and linking to that URL using the steps above.
Another trick is to cut and paste the text into Notepad (located in the Accessories file in your list of programs), and then cut and paste the text from Notepad back into the online Editor. It always accepts the text without incident. (This only works for text without complex formatting.)
Spaces for VCT students are set aside within the ACC course limit to avoid overloading the section. The class limit is reduced by the number of spaces set aside for VCT students; courses with lower enrollment limits have fewer VCT spaces set aside. Spaces not used by VCT students at the end of each session's regular registration period revert back to the ACC registration system for Add/Drops, keeping LEH calculation to the projected normal workload. However, if for some reason the enrollment number goes beyond the class limit, the LEH would be adjusted to reflect the overload for payment.
VCT students register at their local Host College; therefore, they do not appear in Datatel or Online Services, and are not included on ACC class rosters. Faculty receive a copy of the VCT reservation when students register for their class, and Distance Learning will forward a preliminary roster at the end of the VCT reservation period.
ACC instructors sign Host Colleges' Day of Record (DOR) Rosters online, eliminating the need to mail original documents between the Host and Provider Colleges. Please follow these instructions:
- To access the DOR rosters, go to the VCT website at www.vct.org and select "Instructors" from the menu. Enter your assigned VCT Username and Password when prompted.
- Click the "Create a Signature" link in the "Day of Record (DOR) and Grade Reports" block and create the signature code you'll use for signing the online rosters. (You will only need to do this once.)
- Go back to the "Instructors" page and select the appropriate semester in the "Day of Record (DOR) Rosters and Grade Reports" block.
- For each roster accessed on the page presented, enter your signature code and then confirm it by following the instructions provided on the page with the roster.
Orientation is equally critical for VCT student success as it is for other Distance Learning students. Because VCT students are not able to participate in on-site DL Course Orientations, alternative arrangements should be made for VCT students if the course orientation is not already online. Instructors receive student contact information on the VCT Reservation Form and on VCT rosters.Any hard-copy materials should be forwarded to the Distance Learning Office as early as possible for dissemination to the Host College and/or student.
VCT students receive a welcome memo from Distance Learning that includes details about ordering textbooks online from the ACC Bookstore at http://austincc.bncollege.com, the most reliable option for textbook purchases.
Testing is conducted through the VCT student's Host College Testing Center. Please submit all testing materials for the course to the Distance Learning Office as early as possible to allow maximum testing time for VCT students. A completed VCT Testing Transmittal Form detailing deadlines, special instructions, etc., should be included. (If the instructor has multiple VCT colleges represented on the preliminary roster, one "master" Transmittal Form may be submitted. Leave student and VCT college information blank. Distance Learning will duplicate the form as needed.) ACC's VCT Coordinator organizes all testing arrangements with the Host College to maintain the integrity of the testing process. Completed exams will be returned directly to the instructor by the Host College Testing Proctor for grading.
Final Grade Reports
Since VCT students do not do not appear in Datatel or the Online Services system, they are also not included on ACC final grade reports. When a Host College's registrar releases a VCT Final Grade Report, the ACC instructor will automatically receive an email explaining that the grade report is available for appropriate action. Please follow these instructions to sign Host College's Final Grade Reports:
Instructors will need to use their online signature. (See instructions at Rosters above.)
- Go to the VCT website at www.vct.org and select "Instructors" from the menu, OR click the hyperlink in the email you receive from the Host College alerting you that Grade Reports are ready for you to verify. Enter your assigned VCT Username and Password when prompted.
- Select a semester from the drop-down menu located under "Final Grade Reports" in the "Day of Record (DOR) and Grade Reports" block.
- To see grade reports for a specific Host College, click the college's name. (Note: Host colleges may provide special instructions that appear above the status table.)
- Enter a grade for each student on the specific college's Final Grade Report. Click "Enter/Edit" and then enter the grade.
- Enter comments for individual students as appropriate after clicking "Enter/Edit.
- Click "Continue" at the bottom of the page.
- Sign reports with your online signature code.
- Check the grade report's accuracy on the Final Grade Report Confirmation page, and then click "Confirm" at the bottom of the page. If you need tore-enter a grade, use your browser's back button.
After grades on rosters have been confirmed, you may not change the grade online. If a grade change is warranted, contact the Host College's VCT Final Grade Administrator. For a list of Host Colleges 'Final Grade Administrators, go the VCT "Instructors" page and select the link titled, "Contact Information for Host Colleges' Day of Record Administrators and Final Grade Administrators."
ACC VCT Coordinators
Support Services Coordinator
Workforce Development Center Manager
|Distance Learning||Continuing Education|
|ACC Pinnacle Campus||ACC Highland Business Center|
|7748 Highway 290 West||5930 Middle Fiskville Road|
|Austin, Texas 78736||Austin, Texas 78752|
|Phone: (512) 223.8070||Phone: (512) 223.7517|
|Fax: (512) 223.8988||Fax: (512) 223.7030|
VCT Website Privacy Settings
You may experience problems using the VCT website (to attach/edit your course syllabus, or complete Day of Record Rosters or Final Grade Reports) if your Internet browser privacy setting is set above "low," which means that cookies from other websites are not allowed. To fix this, change the privacy setting to "low" OR set it to accept cookies from "www.vct.org" and "www.securedserver.net."
Internet Explorer Instructions:
- Use IE to go to any website — the ACC homepage is fine.
- From the Internet Explorer menu bar at the top of the screen, under "Tools" select "Internet Options."
- Then, click on the "Privacy" tab.
- Set the privacy setting to low by using the sliding scale presented. Then click "OK."
If you want a privacy setting above "low" to block cookies from other websites, you still need to edit the setting to allow cookies from "www.vct.org" and "www.securedserver.net."
- Follow steps 1 through 3 above.
- Then, click "Sites."
- In the block titled "Address of Website" type, "www.vct.org" and then click the "Allow" box.
- Next, type "www.securedserver.net" in the same block. Then, click "Allow."
- Finally, click "OK."
Mozilla Firefox Instructions:
- Use Firefox to go to any website — the ACC homepage is fine.
- From the Firefox menu bar at the top of the browser, under "Tools" select "Options."
- Then, click on the "Privacy" button.
- Now click on the "Exceptions" button.
- In the block titled "Address of website" type, "www.vct.org" and then click the "Allow" box.
- Next, type "securedserver.net" in the same block. Then, click "Allow."
- Finally, click "Close."