Guidelines:

• Prior to requesting that ACC host a course from another institution, a student should make every attempt to enroll in an existing ACC course, including inquiring with the ACC academic department about options available to the student at ACC.
• Student must provide satisfactory rationale for requesting a course be hosted rather than waiting for an alternative semester to take the course through ACC.
• Requiring a course to graduate from another institution is not compelling enough to ensure that ACC will host. Student should make arrangements to take the course at "graduating" institution, rather than going through VCT.
• ACC will only host courses that are in the ACC catalog.
  NOTE: Academic departments have the final say as to whether a hosted course meets necessary requirements to be transcripted by ACC.
• The Director of Distance Learning must be notified during this process as there are associated costs with hosting a course.
• A non-refundable VCT Hosting Fee of $15.00 per credit hour will be due in the Distance Learning Office 3 business days before the first day of class or the student will be dropped.
• A host request must be received by the VCT Coordinator in Distance Learning at least 3 weeks prior to the first day of class to ensure enough time for the approval process.
• Due to time constraints, ACC will not host courses during the summer sessions.
• An alternative to ACC hosting a course is for a student to take it directly from the offering institution. There may be additional admission processes and fees, but it can be worth it if the course is necessary.

Class Hosting Request Procedures:

1. Read the VCT Hosting Guidelines.
2. Prepare as early as possible. Try to work out taking a course from the ACC academic department if possible.
3. Fill out Part I of the VCT Host Request Form and forward it to the ACC VCT Coordinator in the Distance Learning Office at least 3 weeks before the first class day.
4. The ACC VCT Coordinator will compile a package of information on the course and instructor and forward it to the ACC academic department for their approval.
5. The academic department approves or does not approve the hosted course, and their decision is final.
6. If request is denied by the academic department, the ACC VCT Coordinator will inform the student, usually by email or phone, and refer to potential alternatives such as taking course directly from providing college.
7. If the request is approved by the academic department, the student will be invoiced directly by Distance Learning for the non-refundable $15.00/credit hour VCT Hosting Fee. This fee must be paid 3 days prior to ACC's class start date, or the student WILL BE DROPPED.
8. Upon departmental approval, the ACC VCT Coordinator will have a restricted section of the course set up for the student to register through the ACC online registration system.
   Regular tuition and fees will be due in accordance with ACC policies.
   This does not include the VCT Hosting Fee. Fee billed separately. (See above.)
9. The ACC VCT Coordinator will also be the contact to help facilitate student support services required for the course such as assistance with testing.